Travel and Transportation
Acknowledgement on Travel Challenges for International Attendees
The Society of Exploration Geophysicists (SEG), the American Association of Petroleum Geologists (AAPG), and the Society for Sedimentary Geology (SEPM) recognize the evolving travel landscape and its potential impact on our global geoscience community considering the new U.S. travel policy affecting citizens of several countries.
We understand that some of our international colleagues may face challenges in securing a visa to attend the International Meeting for Applied Geoscience & Energy (IMAGE) 2025, scheduled to take place in Houston, Texas, 25–28 August 2025. While SEG, AAPG, and SEPM cannot influence or expedite visa decisions, we remain committed to offering support where we can.
For all registered international attendees, IMAGE will continue to provide official invitation letters upon request. These letters may assist with visa applications but are not a guarantee of visa approval, which remains under the jurisdiction of the U.S. Department of State and local embassies or consulates.
In 2024, IMAGE welcomed attendees from more than 70 countries, including those affected by the current policy. While the number of participants from these newly listed countries was small, every attendee is a valued member of our community, and we are here to offer guidance throughout the registration and visa process.
We encourage any potential attendee facing uncertainty to reach out to our registration team directly at imagesupport@aapg.org or tagnew@seg.org with questions or concerns.
SEG, AAPG, and SEPM remain dedicated to fostering an inclusive and collaborative global exchange of geoscience knowledge and innovation. We appreciate the continued support and engagement of our international colleagues and will do our best to assist within the limits of current policy and regulations.
Visa Information
The U.S. requires the citizens of many foreign countries to obtain visas to enter the United States. If you are not a U.S. citizen and are intending to attend IMAGE '25, please ensure you obtain the correct visa to enter the country. Detailed information on the U.S. Visa Policy can be found online at the U.S. Department of State website.
It is your responsibility to apply for a passport, visa, or any other required documents and to demonstrate to consular officials that you are properly classifiable as a visitor under the United States Law.
IMAGE Visa Letter
You may print your own IMAGE visa letter here or by selecting the box online during the registration process. IMAGE supplies this letter for visa purposes only. If your visa application is denied and IMAGE receives a copy of the denial by email or by fax at +1 918 584 2555 before 12 August 2025, your registration fee will be refunded in full. After 12 August 2025, your registration fee will be refunded less a $75 processing fee.